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Parish Council Minutes - Wednesday, 27th February 2019

on Thu, 28/03/2019 - 11:51am



Minutes of the Meeting of Sparsholt Parish Council held on

Wednesday 27th February 2019 at Griffin Memorial Hall starting at 7.30pm


Present: The Chairman Councillor Comyn, Deputy Chairman Councillor Brown, Councillors Downie and Williams, the RFO and Clerk and 5 parishioners.





Apologies:  Cllr Barnes.



Declaration of Acceptance of Office, Declarations of Interest & Reminder of the Code of Conduct:  Cllr Brown item 10e) Any Other Business:  his daughter is offering to cut the Westcot Village Green grass at £10 a cut.



Minutes of the Meeting of Sparsholt Parish Council held on Wednesday 21st November 2018:  The minutes were proposed as a true record by Cllr Comyn, seconded by Cllr Brown and agreed by Cllr Downie.



Matters Arising: 

  1. B4507:  Ongoing, Cllr Comyn still speak to Lee Turner.  Angie Brown asked Paul Newton on behalf of the Parish Council, about hedge cutting at the Eastmanton crossroads as the hedge is level with the road.  Mr Newton is prepared to cut this back but is concerned that it might require a road closure so Angie Brown thought that it might be an OCC matter as it is not all his hedge.  Cllr Comyn agreed to contact Lee Turner.  
  2. Westcot Village Green Notice Board and Litter Bin:  Ongoing, Cllrs Brown and Downie.
  3. The Old Vicarage Yew Tree:  Ongoing, Cllr Williams.
  4. Clerks Contract:  Ongoing, Cllr Barnes. 
  5. Land Registry number for the cemetery:  Ongoing, Cllr Comyn.
  6. Phone Box Exchange:  Cllr Barnes has presented costings for this, Cllr Williams also has expenses of £36.00 for shelving.  A sum of £153.76 was proposed by Cllr Comyn, seconded by Cllr Brown and agreed by Cllr Downie.  
  7. Salt order and Salt Rota:  Cllr Brown needs to order some grit to add to the salt.  The roadside bins were filled by OCC.  The salt bin on Pulpit hill needs re-seating after the winter as it has tipped over.  
  8. Defibrillator training:  CPR training including defibrillator training to be arranged with Lee Shann.     
  9. Triangle Woods:  Cllr Comyn has spoken to Sam Swire and the Swires are still committed to supporting the village.  A sum of £50,000 has been set aside to continue supporting the Parish Church.  The Swires also wanted to provide something for the village and Anthony Lee has suggested a new bus shelter, Sam Swire is considering this.





Cllr Comyn

Cllrs Brown and Downie

Cllr Williams

Cllr Barnes

Cllr Comyn


Cllr Barnes


Cllr Brown



Cllr Barnes



  1. Approval of the Finance Reports up to the 31st January 2018:  Cllr Comyn read through the three monthly reports and proposed acceptance, seconded by Cllr Brown and agreed unanimously. Cllr Comyn initialled the bank statements.
  2. Approval of any payments to be made: The Clerk’s salary December and January £132.22 and February £66.31, the RFO’s salary December and January £82.16 and February £40.88, PAYE £80.40, OALC membership renewal £138.97, CFO membership renewal £35.00, signing was proposed by Cllr Comyn, seconded by Cllr Brown and agreed unanimously.
  3. Any other finance matters:  The previous RFO had not paid holiday to the Clerk in the previous year and the current RFO has just realised.  Holiday pay arrears will be paid in the March payments proposed by Cllr Comyn, seconded by Cllr Brown and agreed unanimously.














New Applications:

  1. P18/V3100/HH Home Farm, Watery Lane, Sparsholt, OX12 9PL:  Proposed extension to create utility and kids room and garage with a bedroom and en suite above in roof space and internal alterations.  The Parish Council had received a letter and drawings prior to the meeting, from a concerned neighbour and these were considered.  Cllr Comyn stated that although the boundary will be only 1m to Heleston House, the two ground floor windows will look at the fence and the three Velux windows in the roof have been set a reasonable distance back not to be intrusive to the neighbours.  The boundary distance between Spring House is 2m so of no concern.  Cllr Brown thinks it will enhance the shape of the house in keeping and be an improvement to the property at the rear.  Cllrs Downie and Williams have no objections or comments.  Cllr Comyn proposed a response of ‘no objections’, seconded by Cllr Brown and agreed unanimously.  The Clerk to submit the response.
  2. P19/V0302/FUL Humber Barn, Westcot, OX12 9QA:  Construct riding menege within the confines of a pony paddock to the rear of Humber Barn.  Cllr Comyn stated that the position is in the corner of the field.  Cllr Comyn said that the applicants had received pre-application advice from the Vale and Cllr Comyn summarized the report for the meeting.  It is stated in the report that the menege is for personal use and had been well landscaped and away from the highway with suitable access.  The report conclusion from the Vale was that the application would be passed.  A neighbour, present at the meeting who will look over the proposed ménage from their garden, has concerns as the applicant is a professional riding instructor and she feels that it will be commercial use.  The application states personal use only.  The neighbour was also concerned about the increase of traffic along a purpose built tarmac road that runs adjacent to her boundary and her privacy.  Cllr Brown is concerned that floodlights may be added although the application states use only in daylight hours.  The neighbour asked if permission would be required if toilets and stables were added, Cllr Comyn responded yes a further application would have to be submitted.  It was agreed that 25m x 60m is a large area for a personal menege.  Another parishioner had concerns that drainage is not mentioned on the application.  Another parishioner feels that the space between the hedge would be limited to enable any hedge cutting.  Cllr Williams asked if any car parking spaces has been allowed for on the application, no there are none shown.  A parishioner thought that any horseboxes would park on the grass if dry enough.  The gateway may need to be extended to enable horseboxes to swing in from the road.  Cllr Brown is not against the application but would like to see conditions added so that vehicles are not parked along Partridge Way which is a single track road and that no floodlighting would be added.  Cllr Comyn was also against any floodlighting.  Cllr Downie does not think the access is suitable and is concerned about the management of access and parking.  Cllr Comyn proposed that a response of ‘no objections to this application but wish the following comments to be taken into account’ should be submitted.  Comments; that the site is in open countryside and should not have any lighting/floodlights and that visitors car, horsebox and horse lorry parking should be managed so as to avoid indiscriminate parking and parking on Partridge Way.  This was seconded by Cllr Brown and agreed unanimously.  Cllr Comyn to write and submit the response.


  1. P18/ V2371/HH & P18/V2372/LB Sparsholt Manor, OX12 9PT:  Refurbishment and extension of Sparsholt Manor within its associated parkland, with the demolition and replacement of a stable yard and remodelling of parts of the parkland with the provision of a new walled kitchen garden and structures.  No decision.





































Cllr Comyn


Cemetery:  Cllr Comyn reported that there had been one burial, a reservation and an enquiry about a memorial tablet.  Kingston Lisle Parish Council have asked some questions about the running of a cemetery, Cllr Comyn will respond.  Cllr Comyn still to speak to Antony Lee about formalising the grazing arrangement in the cemetery extension land.



Cllr Comyn


Rights of Way:  The bridge at the bottom of Westcot Lane, which had previously been repaired by OCC has another hole in it.  The hole has been covered over and Angie Brown has reported it to OCC.  Cllr Williams asked if the Parish Council have a right of access across the Westcot Village Green, Cllr Comyn replied that the stepping stones area was a publically used path.  The Parish Council would have to make an application to formalise the Village Green.  The Parish Council could make the applications in the future but this would have to be supported with 20 years of evidence, Cllr Brown assured the meeting that he had already collected enough evidence.  It was agreed that Cllr Comyn would speak to the new owners.  Cllr Brown has concerns about the tree that has been planted in the middle.







Cllr Comyn


Correspondence Sheet:  None.



Any other business: 

  1. Cllr Comyn volunteered to read through the 2nd volume of the Local Plan 2031 that is out for consultation but does not think any comments will be necessary.
  2. Cllr Comyn stated that a new permitted development right for agricultural land has been agreed.
  3. Cllr Williams has received a complaint from a parishioner about the new gate on the entrance to the bungalows which has stopped people using the entrance to turn and are using driveways instead. 
  4. Cllr Brown had to chop up and remove a tree belonging to Lonsdale Estates that had fallen into the road.  Cllr Brown had phoned to report it but only got the answer machine, he left a message but received no reply.  The hedge belonging to Lonsdale Estates along Westcot Lane need cutting back as the brambles go out into the road.  Cllr Comyn to contact Lonsdales estates and ask for out of hours contact details and ask about cutting back the hedge.
  5. The Clerk mentioned that Alexandra Brown had enquired if she would be required to cut the grass on Westcot Village Green again this year for £10 a cut, agreement was proposed by Cllr Comyn, seconded by Cllr Williams and agreed by Cllr Downie.  The Clerk to respond.
  6. Alexandra Brown had also sent an email informing the Clerk about a litter pick that she had organised.  The 10 adults and 5 under 18’s collected 6 large bags of rubbish, 3 bags of re-cycling and some other larger items.  The Parish Council proposed thanks to Alex Brown for this.  The Clerk to respond.
  7. Nick has asked the Clerk for wording for the website to advertise the District and Parish elections in May.


Cllr Comyn









Cllr Comyn











Date of Next Meetings: Wednesdays 27th March and 24th April 2019 starting at 7.30pm at the Griffin Memorial Hall.  The Parish Council may need to change these dates as necessary.


Meeting closed at 9.10pm.

Minutes prepared by Mrs D Lewis-Pryde, Parish Clerk


SPC 27th February 2019