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Parish Council Annual & Parish Minutes - Thursday, 25th May 2017

on Thu, 22/06/2017 - 8:17am


Minutes of the Annual Meeting of Sparsholt Parish Council held on

Thursday 25th May 2017 at Griffin Memorial Hall starting at 8.00pm

Present: The Chairman Councillor Tim Comyn, Councillors Brown, Downie and Williams, the Clerk and 4 parishioners.





Co-Option of new Parish Councillor to replace Pete Wiltshire:  Cllr Comyn proposed the co-option of Ian Barnes, seconded by Cllr Downie and agreed unanimously.



Election of Chairman and Vice-Chairman:  Cllr Comyn prepared to continue as Chairman, proposed by Cllr Brown, seconded by Cllr Downie and agreed unanimously.  Cllr Brown prepared to continue as Vice-Chairman, proposed by Cllr Comyn, seconded by Cllr Downie and agreed unanimously.



Apologies:  Pete Wiltshire, The RFO, DC & CC Constance.



Declaration of Acceptance of Office, Declarations of Interest & Reminder of the Code of Conduct: Cllr Comyn declared that he is a close friend of the applicant of the planning application minute reference 17e).



Minutes of the Meeting held on Tuesday 11th April:  Cllr Brown pointed out that it should be Arthur McEwan-James, this was amended.  The minutes were then proposed as a true record by the Chairman, Cllr Comyn, seconded Cllr Brown and agreed unanimously.



Matters Arising: 

  1. B4507 50 mph speed restriction update:  Ongoing, Cllr Comyn.
  2. Bus Shelter damage:  Repaired, no further action to be taken.
  3. HELAA response:  Cllr Comyn submitted the agreed response.
  4. Cemetery Rules:  Still to be published on the website.
  5. Westcot Farmhouse Village Green:  Cllr Comyn offered to get advice on this.
  6. Road markings at the end of Eastmanton Lane: Cllr Comyn to remind Highways.


Cllr Comyn



Cllr Comyn

Cllr Comyn


Cllr Comyn


Review of delegation arrangements to committees, sub-committees, employees and other local authorities:  All five Parish Councillors also constitute the planning sub committee.  The Clerk and the RFO are the only employees of the Parish Council.



Review of the terms of reference for Committees:  Terms of Reference for the planning committee are in the Standing Orders.



Receipt of nominations to existing committees/appointment to any new committees, confirmation of the terms of reference, and the number of members:  All Parish Councillors to remain members of the Planning Committee, unanimously agreed.



Review of representatives on or who work with external bodies and arrangements for reporting back:  No proposed amendments.  Planning received via the VOWHDC and the Parish Council will continue to make representations to the VOWHDC and OCC when necessary.  Cllr Brown will remain the Rights of Way Officer proposed by Cllr Comyn, seconded by Cllr Downie and agreed unanimously.  Cllr Comyn volunteered to deal with Highways, proposed by Cllr Brown, seconded by Cllr Downie and agreed unanimously.  Cllr Williams agreed to continue to look after the cemetery, proposed by Cllr Comyn and seconded by Cllr Brown.



Assets review:  The RFO presented the Asset Review, it was suggested that an amendment be made to remove the Sparsholt noticeboard and alter the Westcot notice board amount by £500.  Cllr Comyn proposed these amendments, seconded by Cllr Brown and agreed unanimously.  To be signed at the next meeting.






Risk Assessment:  The RFO had added Pension Auto-enrolment to the Risk Assessment Process and this was agreed and Cllr Comyn proposed signing, seconded by Cllr Brown and agreed unanimously. The Risk Assessment of Assets, proposed by Cllr Comyn, seconded by Cllr Brown and agreed unanimously.   The Financial Procedures were reviewed and no changes proposed, Cllr Comyn proposed signing, seconded by Cllr Brown and agreed unanimously.



Review of Insurance Cover:  The renewal from Zurich is £349.96 inc. IPT.  Cllr Comyn proposed that we remain with Zurich, seconded by Cllr Brown and agreed unanimously.



Review of the Council’s and/or employees’ membership of other bodies:  The Council is a member of the OALC, Cllr Comyn proposed to continue the OALC membership, seconded by Cllr Brown and agreed unanimously.



Review of the Council’s complaints procedure.  Review procedures for handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998:  Cllr Comyn proposed that no amendments were required, agreed unanimously. 





Review the Council’s Policy for dealing with the press/media:  The Chairman Cllr Comyn will speak to the press on behalf of the PC, after consultation with all the Parish Councillors if possible.  Proposed Cllr Brown, seconded Cllr Barnes and agreed unanimously.




  1. Approval of the Finance Report to the end of April:  Cllr Comyn read this out and proposed acceptance, seconded by Cllr Barnes and agreed unanimously.
  2. Approval of the monthly Financial Statement:  Cllr Comyn proposed acceptance, seconded by Cllr Brown and agreed unanimoiusly.
  3. Approval of bank signatories for 2017-2018: Cllrs Comyn, Brown and Downie were proposed and agreed unanimously.     
  4. Approval of the Annual Return for the year to 31st March 2017:  Cllr Comyn proposed acceptance, seconded by Cllr Brown and agreed unanimously.
  5. Approval of salary increase for Clerk and backdated payment:  This was proposed by Cllr Comyn, seconded by Cllr Downie and unanimously agreed.
  6. Cllr Comyn to obtain quotes for the cemetery rail.














Cllr Comyn


Cllr Comyn left the meeting at 8.50pm and Cllr Brown took over to the Chair the meeting.




  1. P16/V0274/FUL Church Way, Sparsholt, OX12 9PX: Revised application for proposed 4 no. new dwellings and works thereto.  Withdrawn.
  2. P15/V2600/PAR Westcot Farm, Westcot, OX12 OX12 9QA:  Conversion of agricultural buildings to form three no. C3 dwellinghouses.  No further update from Cllr Comyn.

New Applications:

  1. P17/V1219/MPO Land at Baulking Lane, Stanford in the Vale, SN7 8NS:  Modification of obligation s. 16 – Release of land. Cllr Brown proposed a response of no objections, seconded by Cllr Downie and agreed unanimously. The Clerk to submit the response.
  2. P17/V1193/HH 4 St Johns, Watery Lane, OX12 9PW:  Proposed porch and bay window.  Cllr Downie proposed no objections, seconded by Cllr Williams and unanimously agreed.  The Clerk to submit the response.
  3. P17/V1299/FUL Days House, Westcot, OX12 9QB:  Demolition of bungalow/pool house (not Days House). Dividing site and erection of new house.  A parishioner, who is a neighbour, was present at the meeting and stated that they were concerned that this application might lead to further applications on the land. Another parishioner preferred the location of this new application to the previous application that had already been agreed.  Cllr Downie proposed a response of Objection to the application for the following reasons:  The application is contrary to the Vales general planning policy GS1.  The site should not be considered in a sustainable location.  The Clerk to submit the response. 

























Cemetery:  None.



Matters for future discussion: 

  1. Cllr Comyn to re-visit the cemetery rail and obtain quotes.
  2. The purchase of a defibrillator for Westcot.
  3. Sparsholt Green.


Cllr Comyn


Set dates, times and place of ordinary meetings of the full Council for the year ahead: Wednesdays 21st June,19th July, 20th September, 18th October, 15th November, 13th December 2017 and 17th January, 21st February, 21st march, 18th April and the AGM 16th May 2018 all starting at 7.30pm at the Griffin Memorial Hall.

The Parish Council may need to change this date as necessary.


Meeting closed at 9.25pm.

Minutes prepared by Mrs D Lewis-Pryde, Parish Clerk


SPCAM 25th May 2017




Minutes of the Sparsholt Annual Parish Meeting held on

Thursday 25th May 2017 at Griffin Memorial Hall starting at 7.30pm

Present: Councillors Comyn (Chairman), Brown, Downie and Williams, the Clerk and 4 x parishioners.





Apologies:  Pete Wiltshire, RFO and DC & CC Constance



Sparsholt Parish Council Chairman’s Report:  The report was given by Cllr Comyn, see attached.



District and County Councillors Report:  The report was given by DC & CC Constance, see attached.



Any Other Business:  None.



Meeting closed at 8.00pm.

Minutes taken and prepared by The Clerk



APM 25th May 2017



Over 60? Register now for the 2017 Vintage Village Games

on Tue, 20/06/2017 - 12:22pm

Residents aged 60 and over in South Oxfordshire and the Vale of White Horse will again have the chance to compete in their very own indoor games. 

Following the successful launch last year, the Vintage Village Games returns to southern Oxfordshire for 2017.  

Vintage Village Games will see people try fun and friendly team games of indoor Croquet, Skittles, New Age Bowls and New Age Curling. 

The Vintage Village Games takes place on the following dates: 

  • 27 June – Wootton and Dry Sandford Community Centre, 12noon to 2pm
  • 12 July – Nettlebed Village Club, 10am to 12.30pm
  • 17 July – Harwell Village Hall, 10am to 12noon
  • 19 July – Greet Memorial Hall, Warborough, 10.30am to 12.30pm.

To sign up for the Vintage Village Games, or for more information, please call 01235 422219 or email

The Vintage Village Games sessions are being organised by South Oxfordshire and Vale of White Horse District Councils as part of their GO Active Gold initiative which helps people aged 60 and over live more active lifestyles by offering physical activities to those in rural areas.

From a VoWHDC page; see the original <here>.


The Star Inn, Sparsholt is looking for a new Front of House team

on Mon, 12/06/2017 - 8:37pm

Come and join our friendly 'STAR' team!

We are a highly acclaimed local pub, restaurant and hotel, set in the heart of Sparsholt, Oxfordshire and as a Michelin recognised and AA recommended pub, we are getting busier by the day!

We are looking for two new 'STARS' to join us as a ‘Super Star’ FRONT OF HOUSE team!

Start Date: Mid-August 2017

Duties include:

  • Smooth running of the bar, restaurant and accommodation on a daily basis.
  • Cellar & bar management, restocking and maintenance.
  • Managing bookings for the restaurant and accommodation via email & phone.
  • Working with the Head Chef & Kitchen to ensure the best quality of service and food is delivered.
  • Support in organising events.
  • General Front of House, house-keeping and cleaning duties.
  • Contributing to The Star, with ideas on how to evolve and better the business.
  • Hours: 48 hours each per week
  • Salary: Favourable, competitive salary (experience dependent)


  • Accommodation provided (small rental charge)
  • Weekly tips
  • Excellent staff food
  • Team-building outings

What’s required from you?

  • Previous and referenced experience of Front of House duties in a similar place of work.
  • Your own transport
  • Personal attributes that include: Attention to detail, hard-working, smart-thinking, positively driven, a people’s person, natural communicator, a contributor, team-player and a hospitality lover.

What’s next? If you are ‘The Stars’ we are looking for…

Give us a call on 01235 751873, and ask for Toby or Lucy to arrange a time to pop in and find out more about us and the roles.

Check out our website:

Provided by Lucy Colebrook, Assistant Manager

General Election 2017 - Results for Wantage Constituency

on Thu, 08/06/2017 - 9:26pm

Sitting (since 2005) Conservative Vaizey holds, with a strong showing from Labour at the apparent expense of UKIP and a small improvement for the Liberal Democrats. Turnout for Wantage announced as 74.3%.




Election 2015 Results for the Wantage Parliamentary constituency:-

BBC News - General Election 2017 - Wantage

Little Book Of Cyber Scams - booklet now available

on Wed, 07/06/2017 - 1:21pm

Thames Valley Police have joined up with the Metropolitan Police to produce the Little Book of Cyber Scams, to give information and advice to you and local businesses.

The 40-page booklet covers a wide range of cyber and cyber-enabled threats, including malware and ransomware, social engineering attacks – where cyber crime is made possible by someone gathering data deceitfully in person, by phone or email – denial of service attacks and data leakage.

It follows the successful ‘Little Book of Big Scams’, now in its third edition, and can be viewed and downloaded via the Thames Valley Police website.

While some of the information is targeted at businesses, the advice is relevant to all and we hope you find it useful. 

Yoga with Katie Jones, West Challow - Thursday mornings

on Tue, 06/06/2017 - 1:19pm

Free St John Ambulance iPhone & Android app - first aid advice at your fingertips

on Mon, 05/06/2017 - 5:36pm

Even basic first aid knowledge can be the difference between a life lost and a life saved.

Ths St John Ambulance free first aid app puts potentially life saving advice at your fingertips.

Available for Android, iPhone and BlackBerry mobile device users, the first aid advice app provides easy to follow advice on a range of first aid scenarios, including CPR , diabetic emergencies, choking and allergic reactions.

Download the free St John Ambulance first aid advice app now and have it with you whenever you have your phone:-

Burglary in Sparsholt between 25th and 30th May

on Fri, 02/06/2017 - 3:34pm

Thames Valley Police is appealing for witnesses following a burglary in Sparsholt Wantage, Oxfordshire.

Between 25.05.17 – 30.05.17 a property in Sparsholt was burgled. Entry was gained through a window.

Jewellery was stolen.

If you have seen any suspicious looking vehicles or people in the area or have any information relating to this message, please call the police via the 24 hour non- emergency telephone number 101.

Alternatively, if you have any information but wish to remain anonymous, please call crimestoppers on 0800 555 111 or online @ No personal details are taken, information is not traced or recorded and you will not go to court. 

From a Thames Valley Alert email received 2/6/17

Sunday wood fired pizzas & live music at The Blowing Stone, Kingston Lisle

on Thu, 01/06/2017 - 12:46pm


Contact details:-